(Scope of application)
Article 1 The accommodation contract and related contracts that our hotel enters into with guests will be subject to the provisions of these terms and conditions, and any matters not provided for in these terms and conditions will be governed by laws, regulations, or generally established practices.

2. In the event that the Hotel enters into a special agreement with a Guest, provided such special agreement does not violate laws, regulations or customs, the special agreement shall take precedence over the provisions of the preceding paragraph.

(Application for accommodation contract)
Article 2 Anyone who wishes to apply for an accommodation contract with our hotel must provide our hotel with the following particulars:
(1) Name of guest
(2) Date of stay and expected time of arrival
(3) Accommodation fees
(4) Any other matters deemed necessary by the Embassy.

2. If a Guest requests, during his/her stay, to extend his/her stay beyond the date specified in subparagraph 2 of the preceding paragraph, our hotel will treat this as an application for a new accommodation contract at the time such request is made.

(Conclusion of Accommodation Contracts, etc.)
Article 3: The accommodation contract shall be deemed to have been concluded when the hotel accepts the application as described in the previous article. However, this shall not apply when the hotel proves that it did not accept the application.

2. When an accommodation contract has been concluded in accordance with the provisions of the preceding paragraph, you will be required to pay the accommodation fee for the entire stay by the date specified by our hotel.

3. The application fee shall first be applied to the accommodation fee finally payable by the Guest, and in the event of the occurrence of a situation to which the provisions of Articles 6 and 18 apply, it shall be applied in the order of penalty charges and compensation, and the remainder, if any, shall be refunded at the time of payment of the fee as provided for in Article 12.

4. If the application fee stipulated in paragraph 2 is not paid by the date specified by the hotel in accordance with the provisions of the same paragraph, the accommodation contract shall become void. However, this shall only apply if the hotel so notifies the guest when specifying the due date for payment of the application fee.

(Special Agreement Requiring No Application Fee)
Article 4 Notwithstanding the provisions of paragraph 2 of the preceding article, our hotel may enter into a special agreement stipulating that the application fee stipulated in the same paragraph shall not be required after the contract has been concluded.

2. If, when accepting an application for an Accommodation Contract, the Hotel has not requested the payment of the application fee as stipulated in Paragraph 2 of the preceding Article and has not specified a due date for the payment of the application fee, it shall be treated as if the Hotel had accepted a special contract as stipulated in the preceding Paragraph.

(Refusal to conclude an accommodation contract)
Article 5: Our hotel may refuse to enter into an accommodation contract in the following cases:
(1) When an application for accommodation does not conform with these terms and conditions.
(2) When the Hotel is fully booked and no rooms are available.
(3) When the person seeking accommodation is deemed liable to conduct himself/herself in a manner that will violate the provisions of the law, the public order or good morals in regard to his/her accommodation.
(4) When the person seeking accommodation is deemed to be under any of the following items (a) to (c):

(a) An organized crime group as defined in Article 2, Paragraph 2 of the Law Concerning Prevention of Unjust Activities by Organized Crime Group Members (Law No. 77 of 1991) (hereinafter referred to as an "organized crime group"), an organized crime group member as defined in Article 2, Paragraph 6 of the same Law (hereinafter referred to as an "organized crime group member"), an associate member of an organized crime group, or a person related to an organized crime group, or other anti-social forces.

(b) When a corporation or other organization whose business activities are controlled by an organized crime group or an organized crime member

(c) A corporation in which any of its directors is a member of an organized crime group.

(5) When a person seeking accommodation behaves in a manner that is extremely disruptive to other guests.
(6) When the person seeking accommodation can be clearly detected as carrying an infectious disease.
(7) When the Guest is subjected to violent demands or is asked to assume an unreasonable burden in relation to his/her accommodation.
(8) When the Hotel is unable to provide accommodation due to natural disasters, malfunction of facilities, or other unavoidable causes.
(9) When the case falls under the provisions of Article 6 of the Okayama Prefecture Inns and Hotels Act.

(Guest's Right to Cancel Accommodation Contract)
Article 6: A guest may cancel the accommodation contract by notifying our hotel.

2. If the guest cancels the accommodation contract in whole or in part due to reasons attributable to the guest (except when the hotel has specified a due date for the application fee and requested payment pursuant to the provisions of Article 3, Paragraph 2 and the guest cancels the accommodation contract prior to payment), the hotel shall charge a penalty. However, if the hotel has accepted a special agreement as set forth in Article 4, Paragraph 1, this shall apply only when the hotel has notified the guest of the obligation to pay the penalty when the guest cancels the accommodation contract.

3. If a guest does not arrive by 3:00 p.m. on the day of accommodation without contacting the hotel (or the time after the expected arrival time if the guest has been informed of such time in advance), the hotel may regard the accommodation contract as having been cancelled by the guest and proceed with the matter accordingly.

(The Hotel's Right to Cancel Contract)
Article 7: Our hotel may cancel the accommodation contract in the following cases.

(1) When the Guest is deemed liable to conduct himself/herself in a manner that will violate the laws and regulations, public order or good morals in regard to his/her accommodation, or when he/she is deemed to have conducted himself/herself in such a manner.
(2) When the Guest is deemed to be one of the following (a) to (c):

(a) Organized crime group, an organized crime group member, an associate member of an organized crime group, or a person related to an organized crime group or other antisocial forces

(b) When a corporation or other organization whose business activities are controlled by an organized crime group or an organized crime member

(c) A corporation in which any of its directors is a member of an organized crime group.

(3) When the guest behaves in a manner that causes significant nuisance to other guests or the surrounding area.
(4) When the Guest can be clearly detected as carrying an infectious disease.
(5) When the Guest is subjected to violent behavior in relation to his/her accommodation or is asked to assume an unreasonable burden.
(6) When the Hotel is unable to provide accommodation due to a natural disaster or other force majeure.
(7) When the case falls under the provisions of Article 6 of the Okayama Prefecture Hotel and Inn Business Act.
(8) When a guest smokes in bed, tampers with fire-fighting equipment, or fails to comply with any other prohibited activities stipulated by the Hotel.

2. When the hotel cancels the accommodation contract in accordance with the provisions of the preceding paragraph, the guest will be
There are no fees for services etc.

(Accommodation registration)
Article 8 Guests are required to register the following particulars before check-in on the day of their stay:

(1) The name, age, sex, address and occupation of the guest
(2) For foreigners, nationality, passport number, place of entry and date of entry
(3) Departure date and scheduled departure time
(4) Any other matters deemed necessary by the Embassy.

(Guest room occupancy time)
Article 9: The hours during which guests may use the hotel shall be from 3:00 pm to 10:30 am the following morning. However, in the case of consecutive stays, guests may use the hotel all day, except on the days of arrival and departure.

2. Notwithstanding the provisions of the preceding paragraph, the hotel may accommodate guests using the rooms outside the hours specified in the same paragraph. In this case, an additional fee will be charged.

(Observance of the rules of use)
Article 10: Guests must abide by the rules and regulations established by the hotel and posted within the hotel.

(Payment of fees)
Article 12 The breakdown of accommodation fees, etc. to be paid by guests will be as set out on each reservation site.

2. Payment of the accommodation fees, etc., as stated in the preceding paragraph shall be made in cash or by any other means acceptable to the hotel, such as traveller's cheques, accommodation vouchers or credit card, at the time the reservation is confirmed or when requested by the hotel.

3. Accommodation fees will be charged even if the Guest voluntarily does not utilize the guest room after the Hotel has provided it to the Guest and made it available for use.

(Responsibilities of the Museum)
Article 13 If our hotel causes damage to a guest in the fulfillment or non-fulfillment of the accommodation contract and related agreements, we will compensate for said damage. However, this shall not apply when such damage is due to reasons not attributable to our hotel.

2. Our hotel is covered by hotel liability insurance to cover the unlikely event of a fire or other incident.

(Handling when contracted rooms cannot be provided)
Article 14 When our hotel is unable to provide a guest with a contracted room, we will, with the guest's consent, arrange accommodation of the same standards elsewhere where possible.

2. Notwithstanding the provisions of the preceding paragraph, if the hotel is unable to arrange other accommodations for the guest, the hotel shall pay the guest a compensation fee equivalent to the breach of contract charge, which shall be applied to the amount of damages. However, if the hotel is unable to provide a room due to reasons beyond the hotel's control, the hotel shall not pay the compensation fee.

(Handling of Deposited Items, etc.)
Article 15: The hotel will only compensate for damages to goods, cash or valuables brought into the hotel by a guest when such damage, including loss, breakage or other such damage is caused intentionally or through negligence on the part of the hotel.

(Storage of Guest's Baggage and Belongings)
Article 16 If the guest's baggage arrives at the hotel prior to the guest's stay, the hotel will only be responsible for storing it if this was agreed to prior to the guest's arrival.

2. If the guest's baggage or belongings are found left behind at the hotel after checking out, and the owner is identified, the hotel will contact the owner and ask for instructions. However, if there is no instruction from the owner or the owner is not identified, the hotel will keep the item for seven days, including the day it was found, and then turn it over to the nearest police station.

3. The liability of our hotel regarding the custody of the Guest's baggage and belongings in the cases of the preceding two paragraphs shall be in accordance with the provisions of the preceding Article, Paragraph 1 in the case of Paragraph 1, and with the provisions of the same Article, Paragraph 2 in the case of the preceding paragraph.

(Parking Responsibility)
Article 17: When a guest uses the hotel's parking lot, the hotel is merely lending the space and is not responsible for the management of the vehicle. However, if the hotel causes damage through its intention or negligence in managing the parking lot, the hotel will be liable for compensation.

(Guest Responsibility)
Article 18 If the hotel suffers damage due to the guest's intention or negligence, the guest shall compensate the hotel for such damage.